15.00. TIME,
PLACE AND MANNER REGULATIONS FOR USE OF UCSD RESOURCES
15.10.
Use of UCSD or University Property and Services: All use of
UCSD or University properties, resources and services by individuals
or UCSD organizations must conform to applicable time, place, and manner
regulations. The use of UCSD or University properties or resources not
authorized by these regulations is prohibited. Those using UCSD or University
properties, resources and services must avoid any unauthorized implication
that they are sponsored, endorsed, or favored by the University.
15.10.10.
The University may enter into agreements with external entities
to perform specified commercial activities either on campus or using
campus property, facilities and/or equipment. Except as allowed under
such agreement or as specifically permitted by this or other UCSD policy,
commercial activity on the UCSD campus or using UCSD property, facilities
and/or equipment is strictly prohibited. See Section 22.14.10.38 regarding
course notes.
15.11.
Religious/Political Neutrality and use of UCSD or University Resourc
15.11.10.
As a State instrumentality, UCSD and the University must remain
neutral on religious and political matters. UCSD cannot sponsor or fund
political or religious activities, except when authorized for University
purposes by the University of California Regents or the President or
their designees. A religiously or politically oriented registered student
organization may have access to University facilities and resources
subject to any limitations found in these regulations.
15.11.11.
In correspondence, statements, or other material relating to religious
or political activities or issues, the UCSD or University title of a
faculty or staff member or the title of a student government official
shall be used only for identification; if such identification might
reasonably be construed as implying the support, endorsement, or opposition
of UCSD or the University with regard to any religious or political
activity or issue, the identification shall be accompanied by an explicit
statement that the individual is speaking for himself or herself and
not as a representative of UCSD or University or any of its offices
or units.
15.11.12.
The following definitions and regulations apply specifically to
political and religious activities of registered student organizations.
15.11.12.10.Political Activities
For the purpose
of these regulations, a student political activity is defined as sponsorship
of one or more of the following activities:
supporting or
opposing a candidate or group of candidates formally running (in a
primary or general election) for city, county, state, local, or national
office;
supporting or
opposing a ballot measure or a drive to put an issue on the ballot;
or
raising funds
or sponsoring programs to provide on-going support for any political
party, candidate or ballot proposition.
15.11.12.11.
Religious Activities
A student organization's
activity will be defined as "religious":
if the purpose
of the activity is worship, devotion, prayer, or study of religious
literature (e.g., Bible/Koran); or,
if membership
in or affiliation with a group generally recognized as a religious
sect is a criterion for participation; or,
if the purpose
of the activity is to bring together persons professing a belief in
God or other belief encompassing theories of human origin or place
in the universe and occupying a place in members' lives comparable
to recognized religion; or,
if the activity
is viewed by the organization as "religious."
15.11.13.Neutrality of UCSD or the University
The specific provisions
intended to guarantee the neutrality of UCSD and the University with
regard to student political and student religious activities are listed
below:
15.11.13.10.
Permanently assigned space for conducting any political or religious
activity is charged at established rates which recover building depreciation/debt
service, custodial services, and utilities
15.11.13.11.
There is no charge for incidental use of equipment, e.g., typewriters,
which are generally available for other activities.
15.11.13.12.
University services and supplies are available at established recharge
rates plus any administrative overhead costs.
15.11.13.13.
Outgoing U.S. mail cannot be charged to the University's nonprofit postal
permit for bulk mailing in accordance with U.S. Postal Regulatio
15.11.13.14.
No UCSD or University controlled funds may be allocated or donated to
support these activities, except as authorized in Section 18.00. of these regulations. This includes
Associated Students and other mandatory fee monies, unrestricted gifts,
and donations given to the University and funds for non-political and
non-religious activities.
15.11.13.15.
Persons who are not UCSD students, faculty, and staff shall not be permitted
to engage in religious or political activities on University grounds,
buildings, or other properties, except under the following circumstances:
when exercising
their rights of free speech, assembly, and worship in free speech
areas; and,
as invited, sponsored
speakers to address meetings on campus. Except as stipulated above,
(15.11.13. through 15.11.13.15.a., inclusive) political and religious
student groups will be treated in the same manner as all other registered
student organizations.
15.12.
Use of University Name, Insignia, Seal or Address:
15.12.10.
The name, insignia, seal, or address of UCSD or the University or any
of its offices or units shall not be used for or in connection with
religious or political purposes or activities except as consistent with
University policies and UCSD regulations (See Appendix B)
15.12.11.
Individual students and/or a registered student organization shall
not use the name of the University of California or abbreviations thereof
as a part of its own name except in accordance with University Policies
and UCSD regulations.
15.12.11.10.
The Associated Students the Graduate Student Association, and registered
student organizations may use the address of their University office
in connection with official correspondence. There are no other exceptions
to this policy.
15.13.
Neutrality of UCSD/University Faculty/Staff Titles: In correspondence,
statements, or other material relating to religious or political activities
or issues, the University title of a faculty or staff member shall be
used only for identification; if such identification might reasonably
be construed as implying the support, endorsement, or opposition of
the University with regard to any religious or political activity or
issue, the identification shall be accompanied by an explicit statement
that the individual is speaking for himself or herself and not as a
representative of the University or any of its offices or units.
15.14.
Non-Commercial Fund Raising By UCSD Organizations:
15.14.10.
Non-commercial fund raising by student governments and by registered
UCSD student organizations shall be permitted pursuant to University
policies and UCSD regulations; non-commercial fund raising by individuals
or by other UCSD groups also may be permitted under regulations developed
by UCSD consistent with University policy. Appropriate provisions may
be made governing the collection of donations, sale of materials, admission
charges, and financial accountability.
15.14.11.
Official UCSD administrative units, officially recognized student government(s),
registered student organizations, recognized college organizations,
and with the prior approval of the Chancellor, charitable organizations
may raise funds at UCSD consistent with these regulations. Fund raising
by all others is prohibited as a matter of UCSD policy, provided, however,
that fund raising other than for commercial purposes or personal financial
gain may take place in outdoor areas of UCSD generally open to the public.
All fund raising activities are subject to the UCSD time, place, and
manner regulations, contained in Section 16.00. et seq. in these policies.
15.14.11.10.
Fund raising activities are defined to include the collection of
donations, the sale of materials, and the imposition of admission charges.
15.14.11.11.
Admission charges may be required for events on UCSD properties
or facilities only if such events are sponsored by official UCSD administrative
units, officially recognized student governments, registered student
organizations, recognized college organizations, or, with the Chancellor's
approval, by charitable organizations.
15.14.11.12.
Registered student organizations may sponsor fund raising activities
to support their activities subject to the following provisions:
The funds are directed
through normal UCSD accounting procedures.
The funds raised
on UCSD may not be used for any illegal purposes; further, the use of
the funds being raised must be defined and be consistent with the stated
purposes of the fund raising activity.
Registered student
organizations raising funds through paid admission must use sequentially
numbered tickets at events under their sponsorship. All ticket sales
must be conducted through the Box Office located in the Price Center.
If a charge is
required for admission to an event, it may not be called or publicized
as a "donation". Any implication that a donation is a requirement for
admission to an event is prohibited.
Registered student
organizations may raise funds through their membership through collection
of dues and/or initiation fees; they may solicit voluntary donations
from others at their own programs or meetings.
Registered student
organizations may not raise funds for the personal benefit or gain of
individual members.
Registered student
organizations may sponsor commercial enterprises desiring to sell their
products on UCSD. The financial terms must be agreed to by both parties.
This contractual agreement must be reviewed and approved by the designated
advisor, see Section 15.16. et seq., Seller's Permit.
Registered student
organizations may sponsor performances and/or events by on-campus or
off-campus individuals or groups. The financial terms agreed to by both
parties must be set forth in a contract. When University or UCSD funds
are used, the contract must be approved and signed by the designated
UCSD official.
15.14.11.13.
The University and UCSD reserves the right to audit or investigate
the financial records of registered student organizations using University
properties to raise funds when a complaint of financial irregularity
is made or when there are grounds to believe that funds raised on UCSD
have not been used for the purpose of the organization or for the specific
purpose for which the funds were raised. Except in emergency situations,
proper notice shall be given.
15.15.
The Distribution, Posting, and Exhibiting of Non-Commercial Literature
on University property
15.15.10.
This policy applies
to all distribution, posting, and exhibiting of non-commercial literature
on campus property. For the purpose of this Section, "non-commercial
literature" is defined as any printed material published for reasons
other than for sale and/or distribution primarily to generate personal,
private, or corporate profit/gain which is not tax exempt under federal
or California tax law.
Except as described
in Section 15.15.11.10 below,
the University will not restrict distribution, posting, or exhibiting
of non-commercial literature based on its content unless its distribution
violates state or federal law or constitutes a violation of University
policy. Even when not prohibited by this policy, UCSD does not endorse
the distribution, posting, and exhibiting of literature that advocates
illegal acts or activities, or literature that is offensive to individuals
or groups within the campus community.
Students who
engage in violations of this section may be disciplined in accordance
with the UCSD Student Conduct Code as set forth in the UCSD Policies
and Procedures Applying to Student Activities, Section 22.00 et seq. Violations
of this posting policy may be reported to the Dean of the college
and residence facility or to the manager of the building in question.
Section X of
the Policy and Procedure Manual contains the policy relating to Use
of University Properties for Commercial Purposes that governs distribution
of commercial literature. Also, see PPM 200-12 for policies and procedures
relating to Employee Organizations as defined under HERRA.
15.15.10.10.
Commercial Literature Defined: For the purpose of these regulations,
commercial literature is defined as any printed material published primarily
to generate personal, private, or corporate profit/gain which is not
tax exempt under federal or California tax law.
15.15.11.
Non-commercial literature may be distributed on University grounds
open to the public generally, as long as such activities do not materially
and substantially disrupt the orderly operation of the campus.
15.15.11.10.Posting:
Posting of non-commercial
literature on University property is prohibited unless in compliance
with the provisions of this policy. In addition, where approval is required
such approval must be obtained prior to posting the material.
Certain areas are
reserved for posting of flyers, posters, and/or banners announcing campus
events (events which have been approved by the designated UCSD official
responsible for the area in question). Use of these areas for posting
of event anouncements requires compliance with procedures set forth
in Section 15.15.11.11 below.
These are to be identified in Appendix E of this policy.
Certain areas may
be reserved for posting of certain special purpose notices (such as
ride boards or housing information). Use of these areas is generally
subject to regulations and procedures described at the location.
Certain areas are
open for the posting of general non-commercial literature and are for
use by registered campus organizations, students, faculty, or staff.
Since space is limited, each individual or group is limited to one posting
per location and posting over announcements that are still current is
prohibited. Postings in general information areas must comply with the
procedures set forth in Section 15.15.11.11 below.
(See Appendix E for the area listings).
Posting on exterior
balconies or railings of apartment rooms or dormitory suites is prohibited.
However, this policy does not restrict posting of material inside student
dormitory bed rooms or on the inside of exterior-facing dormitory room
windows, except that postings inside dormitory bed rooms or on the inside
of exterior-facing dormitory bed room windows or doors may not interfere
with the operation of doors or windows or otherwise endanger health
or safety. This policy also does not restrict posting of material in
common living areas not open to the general public of apartments or
dormitory suites, provided that none of the residents of adjoining rooms
with access to the common area object. Any material posted in the common
area of apartments or dormitory suites must be removed in the event
that any resident of an adjoining room with access to the common area
objects to the posting of such material.
Postings on kiosks
and bulletin boards maintained by the duly established campus student
governments such as the GSA, ASUCSD, and college councils, must be approved
and posted by the designated representative of the respective student
government.
Posting on the
ground, trees, doors, light poles, walls, fences, walkways, exterior
of any building, and other areas not specifically approved for posting
by the manager of the area and/or facility is prohibited.
15.15.11.11.
Posting Procedures: Except as noted in Section 15.15.11.10 of this policy,
all postings of non-commercial literature must be submitted to, and
approved (as to form and not content) by the designated UCSD official
responsible for the area in question. (See Appendix E for the area listings). Any
objections to the removal of posted material must be submitted to the
designated UCSD official responsible for the area in question. The material
must also comply with the following requirements:
Flyers shall not
exceed 11" X 17" in size and shall be limited to one of each kind per
posting location. Posters shall not exceed 3'X 5' in size. Permission
to post posters exceeding 3' X 5' in size may be granted by the designated
UCSD official responsible for the area in question, (See Appendix E for the area listings).
Banners shall not
exceed 10' wide X 3' high except for commercially produced banners representing
UCSD campus departments. Permission to post banners exceeding 10' X
3' may be granted by the designated UCSD official responsible for the
area in question, (See Appendix E for the area listings). Posting
of banners shall be limited to one per posting location. A facility
approval stamp from the designated UCSD official responsible for the
area in question, (See Appendix E for the area listings), is
required before banners may be posted.
Banners, posters,
and flyers announcing campus events should indicate the name of the
sponsoring organization or group, the nature of the event, the date
and time, the location, cost (if any), and a contact number for more
information.
No chalking is
permitted on walkways, walls, or anywhere on UCSD property or facilities.
Only blue painters'
tape or other non-destructive and removable hanging material may be
used to post flyers on approved posting areas. Paste, glue, nails, or
duct tape are not permitted. Staples and tacks may be used on bulletin
boards.
All event banners,
posters, and flyers announcing campus events must be removed within
48 hours after the event. Approved posting locations for non-event postings
may impose reasonable time limits on postings and may require postings
to clearly identify their expiration date. Time limits must be uniform
to all postings in the particular posting area.
No flyers, announcements,
or literature of any kind may be placed on automobiles (e.g. under windshield
wipers) in campus parking lots.
Any item which
is posted without the appropriate approvals may be removed without prior
notice.
15.16.
Procedure for Commercial Activities
15.16.10.
University Properties may be used for commercial purposes or personal
financial gain only as permitted in UCSD regulations.
15.16.11.
Commercial/vendor activities through Student Organizations &
Leadership Opportunities are limited strictly to the quarterly Vendor
Fairs. Individual colleges have the authority to permit vending at their
respective college as they deem appropriate.
15.16.12.
Vendor Fairs are sponsored by the Office of Student Organizations
and Leadership Opportunities and may not exceed five selling days per
fair.
15.16.13.
Applications for each Vendor Fair are available in the Office of Student
Organizations and Leadership Opportunities and must be submitted by
the deadline date indicated on the application. Selection of Vendors
is at the discretion of the sponsor.
15.16.14.
In Consideration of being permitted to enter, visit and use space
to vend merchandise at UCSD vendors agree to the following:
15.16.14.10.
Vendor must fill out and sign a UCSD Vendor Agreement, a UCSD Temporary
Vendor Application/Permit, and submit required fees by the deadline
indicated on the application.
15.16.14.11.
Conditioned upon final sponsoring department approval, UCSD grants
vendor permission to sell merchandise with the following requirements:
Vendor must read,
acknowledge that vendor understands, and that vendors will comply
with the UCSD Vendor Sales Policy.
Vendor must guarantee
that merchandise meets the requirements of the UCSD Vendor Sales Policy
and all applicable state and federal requirements.
Vendor must verify
to the satisfaction of the designated UCSD officials that vendor has
the legal right to sell the merchandise and that the merchandise may
be legally sold in California.
Vendor, in the
capacity of a seller, cannot act as an employee or agent of UCSD or
the Regents of the University of California, "Regents", and shall
make no representations which may indicate an endorsement or guarantee
by UCSD or the Regents of the merchandise to be sold.
Vendor shall
defend, indemnify, and hold harmless UCSD, the Regents, its officers,
employees, and agents from and against any and all injury to persons
or damage to property arising out of, or in any way connected with,
the Vendor's use of this Agreement.
Upon departmental
approval Vendor shall be issued a Temporary Vendor Permit which specifies
date and location for the sale of merchandise, and must be posted
at vending location.
Vendor must prominently
display at all times vendor's policy regarding returns, refunds/and
or exchange of merchandise.
Vendor must acknowledge
by signing the Vendor Agreement that Vendor understands that should
Vendor violate the UCSD Vendor Sales Policy, or any law applicable
to Vendor's activities at UCSD, the Vendor Agreement shall be terminated
forthwith and the UCSD Temporary Vendor Permit shall be immediately
revoked.
The Vendor Agreement
shall automatically terminate upon expiration of the Temporary Vendor
Permit.
15.16.15.Vendor Space Fees
15.16.15.10.
Vendor space fees are set by the sponsor and may be changed at the
discretion of the sponsor. Rates are minimum guarantees or 10% of gross
sales, whichever is greater.
15.16.16.
Vendor Sales Policy
15.16.16.10.
Vending Location
Location of vendor
sales is to be determined by the Office of Student Organizations &
Leadership Opportunities.
15.16.16.11.
Space Assignments
Space assignments
and all other necessary permits and paperwork will be sent to the
vendor upon acceptance of vending application.
Space assignments
are determined by the Office of Student Organizations and Leadership
Opportunities. No changes prior to or during the vendor fair will
be made in space assignments.
15.16.16.12.
Equipment
Vendor must provide
all their own tables, chairs, tents and any other equipment they require
for sales.
Vendor has the
option to leave their equipment at the vending site overnight, however,
the SOLO Office, UCSD nor the Regents will be responsible for any
damage or theft of equipment or merchandise left unattended.
Vendor will not
be provided any overnight security of vending site.
No vehicles are
allowed on the Library Walk.
Vendor must provide
their own hand trucks, dollies or any other equipment needed to transport
their merchandise to vending site.
15.16.16.13.
Parking
One vehicle permit
per vendor will be issued. Additional permits must be purchased at
any of the UCSD information booths.
The Office of
Student Organizations & Leadership Opportunities, UCSD or The
Regents will not be irresponsible for lost parking permits or parking
tickets. Parking permits are non refundable.
It is the responsibility
of vendors to read the instructions on the parking permit and park
only in designated spaces.
Designated loading
zones are strictly for loading and unloading merchandise. Vehicles
left unattended in the loading zone will be ticketed. Loading and
unloading of merchandise must be completed prior to 10:00 am each
day of scheduled vendor fairs.
15.16.16.14.
Income Reports
Vendors must
complete and submit to the SOLO Office, a UCSD Vendor Income Report
by no later than ten (10) working days after the last day of the vendor
fair.
15.16.16.15.
Inclement Weather
In
the event of rain, there will be no refunds. If it rains for (3)
or more consecutive
days, vendors will have the option of rescheduling their sales the
following week if space is available. The location of rescheduled
vending days will be determined by the SOLO office.
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